Mail Services may only be used for public purposes related to the educational mission of The University of Texas Health Science Center at Houston (“the university”). Mail Services may not be used for handling personal mail. All items of a personal nature, whether incoming or outgoing, will be returned to the sender. Only registered faculty or staff organizations are permitted to use Mail Services. See HOOP Policy 1.18 Student and Employee Organizations for more information on registered organizations.
Campus mail should not be used for the following:
For questions regarding this policy, contact Mail Services at 713-500-8115.
Mail Services may monitor the use of its services by faculty and staff organizations for appropriateness. Faculty and staff organizations may lose their registered status with the university if Mail Services is used inappropriately.
The sending party is responsible for preparing, addressing and supplying account information (barcode label) for their departmental mail. Meter mail is university business mail requiring postage. Mail Services requires all meter mail to be separated from inter-office mail. All bundles should be secured with a rubber band.
The sending party must sort and bundle all bulk mailing by zip code and apply appropriate labels. Mail Services is not equipped to handle any bulk mailings over 2,000 pieces. It is recommended that any bulk mailing over 2,000 pieces be directed to printing services.
At the beginning of each fiscal year, departments and faculty and staff organizations must submit a purchase order in the Financial Management System (FMS) estimating yearly mail costs. Mail Services bills departments monthly for the actual postage expense. A mail slip or barcode label must be attached to each bundle of metered mail to be picked up.
All "non-dutiable" international letters or letter packages that weigh 16 ounces or more (including Canada and Mexico) must be accompanied by a completed customs declaration. The sending party, not Mail Services, is responsible for filling out the customs declaration.
Created 07/1991; Updated 11/98, 02/08